Job Title: Office Manager - CCS Facility Services
Job Overview: The Office Manager at CCS Facility Services will be responsible for overseeing the day-to-day administrative functions of our branch. This role requires a proactive and adaptable professional who can manage various tasks, coordinate office activities, and ensure a smooth workflow. The ideal candidate will be adept at multitasking, possess strong organizational skills, and have a keen eye for detail.
Key Responsibilities:
- Supervise and manage administrative staff, ensuring efficient and effective office operations.
- Implement and maintain office policies and procedures to optimize workflow.
- Monitor and manage timekeeping practices, labor budgets, and check distribution for the branch field personnel.
- Act as a liaison between different departments, fostering open communication and collaboration.
- Coordinate open enrollment activities and management of documentation.
- Assist in labor budget preparation for customer locations.
- Assist in the recruitment process, including onboarding new employees.
- Maintain employee records and support HR functions if necessary.
- Manage office equipment and technology resources.
- Troubleshoot basic IT issues or liaise with the IT department for resolution.
- Coordinate employee recognition program.
- Manage and maintain vendor accounts and relationships.
- Serve as the administrator for fleet and select applications.
- Coordinate meetings, conferences, and events, both internal and external.
- Manage mobile devices for all personnel.
- Maintain customer contact lists.
Qualifications:
- Bilingual (English, Spanish) required.
- Proven experience as an Office Manager or in a similar administrative role.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Intermediate to advanced Microsoft Excel capabilities.
- Familiarity with basic financial and budgeting principles.
- Ability to work independently and collaboratively in a fast-paced environment.
- High level of discretion and confidentiality.
Education and Experience:
- Bachelor's degree in Business Administration or a related field preferred.
- Previous experience in office management or administration is highly desirable.
Salary Range for this Position - $70,000 - $80,000
If you are a highly motivated and detail-oriented professional looking to contribute to a growing company's success, we invite you to apply for the Office Manager position at CCS Facility Services. Join us in our commitment to providing exceptional facility services and be a key player in our continued growth.