Transcend Maintenance Services is a minority woman-owned commercial cleaning company conveniently located in Burlington, Massachusetts. 

We provide a comprehensive range of cleaning and maintenance services, from regular Janitorial Maintenance, Floor restoration, Carpet Care, Disinfecting & Sanitizing, & Data Room Cleanings

Our company is looking for an office assistant to help supervise staff and handle office assignments. We look for an efficient and comfortable person to be a member of our team. The ability to multi-task, and ensure the office runs smoothly, is essential in this position. The ideal candidate for this job is full of resources, a good problem solver and organized. Ensuring the completion of a continuous workload in a timely manner is essential to success in this position.

Hours: from 9am to 1pm

Initial Location: Burlington Area

Pay: Depends on experience 

English/Spanish speaking  

Duties: 

• Manage the workflow on a daily basis, ensuring deadlines are met and the work completed correctly
• Assist in staff end employees
• Outgoing/Friendly
• Attention to detail is a must
• Implement and monitor programs as ordered by management
• Taking and delivering messages
• Schedule meetings and sending meeting invites to attendees
• Responding to questions and requests for information from employees
• Answering phone calls and taking on other receptionist assignments when needed
• Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed
• Assist in planning company events, meetings, luncheons, and employee team building activities or special projects
• Help prepare reports
• Manage and maintain files, records, and correspondence for meetings
• Oversee mail deliveries, packages, and couriers

Skills:

• English and Spanish speaker preferred
• Flexibility and the ability to prioritize new tasks as they come in
• Interpersonal communication
• Time management
• Customer service
• Attention to detail