Want to become part of a winning team with opportunities for growth, career advancement and development? HES Facilities Services is proud to provide an environment where we support you and your drive for success. We have a passionate commitment to learning and investing in our associates looking to accelerate their careers. We offer a wide range of employment opportunities for professionals and entry level candidates who share our core values.

HES Facilities Management is an equal opportunity employer. HES Facilities Management does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.

The Administrative Assistant oversees the administrative functions related to the facilities management department. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following (other duties may be assigned):

The primary responsibility of the Administrative Assistant is overseeing the administrative functions of the facilities management department. Essential aspects of this position include:

• Manage Computerized Maintenance Management System (CMMS)
• Accounts Payable / Receivable
• Issue / Track Purchase Orders
• Payroll processing
• Develop forms and related tools required to support the operations team
• Ability to use Microsoft Office products
• Manage attendance records of staff
• Maintains Human Resource files of staff
• Track training records of staff
• Required to follow all HES Facilities, client, and regulatory agency policies.

EDUCATION and/or EXPERIENCE:

High School Diploma 

LANGUAGE SKILLS:

Ability to read and comprehend instructions, correspondence, and memos, Ability to write effective correspondence. Ability to effectively present information in one-on-one and group situations to customers, clients, and other employees or the organization.

MATHEMATICAL SKILLS:

Ability to add, subtracts, multiply, and divides in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY:

Ability to apply commonsense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

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