Alliance Building Services is one of New York City's most trusted and fastest-growing building services firms, backed by nearly 30 years of industry expertise. We are driven by a commitment to excellence, built on the pillars of professional integrity, responsive service, and a strong investment in our people. At Alliance, we believe in building lasting partnerships—not just with our clients, but with every member of our team. Our reputation for quality service and our rapid growth reflect the strength of that philosophy.

Join us and become part of a company where your contribution matters and growth is supported.

We are seeking a detail-oriented and proactive Accounts Payable & Billing Specialist to join our accounting team. This hybrid role offers a unique opportunity to contribute to both the accounts payable and billing functions of our organization. The ideal candidate will be highly organized, tech-savvy, and capable of managing multiple responsibilities with accuracy and efficiency.

Key Responsibilities:

Accounts Payable Responsibilities:

· Code, enter, and process vendor invoices accurately and in a timely manner.

· Execute payment runs and ensure adherence to company policies.

· Perform monthly credit card reconciliations and follow up on outstanding receipts.

· Maintain vendor records and respond to vendor inquiries.

· Support month-end close processes and assist with accruals as needed.

Billing Responsibilities:

· Process and review account setup forms to ensure accurate billing configuration.

· Handle credit and rebill requests and coordinate with internal teams for resolution.

· Execute regular billing cycles and upload invoices to client portals.

· Reconcile customer accounts and investigate billing discrepancies.

· Communicate with customers regarding billing questions and support issue resolution.

Preferred Qualifications:

· 2+ years of experience in accounts payable, billing, or a related accounting function.

· Strong understanding of accounting principles and practices.

· Proficiency in accounting software (AvidXChange and WinTeam preferred)

· High attention to detail, strong organizational skills, and the ability to manage multiple deadlines.

· Excellent communication skills and a collaborative mindset.

Schedule: Monday-Friday 8:30 AM- 5:30 PM

Salary: $65,000