HES is a premier national provider of facilities management services focused 100% on educational institutions. Headquartered in Knoxville, Tennessee, HES builds best-in-class programs for custodial, maintenance, grounds, and landscaping services. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results-oriented, hands-on executives and facilities experts who give school facilities their full attention. Whether for a grounds and landscaping program, custodial services, or maintenance solutions, HES will change the way you look at facilities management.

Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. HES has earned the trust of over 150 education partners across 29 states. We employ 13,000 dedicated team members and maintain more than 200 million square feet daily.

Job Objective

The AP and AR Supervisor manages daily accounts payable and accounts receivable/billing functions and supervises a team ensuring timely and accurate processing of transactions.  

Essential Functions  

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position.  Other job-related responsibilities and tasks may be assigned.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.  

·        Supervise accounts payable and billing staff and processes  

·        Hire, train and evaluate AP and AR staff and manage workload distribution  

·        Monitor processing of AP bills and produce and reconcile payments  

·        Resolve escalated vendor billing and payment issues  

·        Review processing of expense reports for submission to payroll  

·        Review processing of credit card transactions and coding  

·        Interface with procurement, spend management, and operations teams regarding vendor questions  

·        Generate complex customer invoices  

·        Monitor processing of unique timing and requirements of customer billing  

·        Maintain billing schedule for customer accounts  

·        Interface with operations and financial analysts to ensure billing accuracy  

·        Manage collections of customer invoices in coordination with operations  

·        Assist billing specialists in resolving inquiries regarding customer billing  

Minimum Qualifications  

Education:   

·        High school diploma  

·        Degree in finance or accounting preferred   

Experience:     

·        4+ year of accounts payable, billing, and collections experience  

·        Prior supervisory experience preferred  

·        Travel and spend management software experience a plus   

Skills:      

·        Understanding of accounting software in use  

·        Utmost attention to detail  

·        Ability to independently contribute while also providing oversight of staff  

·        Excellent interpersonal skills  

·        Robust written and verbal communications skills  

·        Ability to think strategically and identify business needs and offer solutions  

The Work Environment: Office environment  

with requirements to walk, stand, bend, kneel, stoop, communicate, reach, manipulate; have mobility and may require moving materials weighing up to 40 pounds.  Manual dexterity and coordination are required while operating office equipment. Specific v