Quality Building Services is a facilities maintenance company based in New York City. We service premier commercial assets in New York for individual and institutional owners. A certified Woman-Owned Business (WBE) celebrating 20+ years of continued business success and over 11 years as a WBE trusted partner, our success is based on our knowledgeable leaders and industry professionals who bring their experience and commitment to our fast-growing company and client bases. Our focus on safety, sustainability, efficiency and the preservation of client assets is always beyond expectations. In short, we are more than a cleaning company. We are solutions-driven industry experts, trusted professionals, and consultants.

Position Overview:

Quality Protection Services is seeking a reliable and detail-oriented Security Dispatcher to manage daily scheduling operations and support field personnel. This position requires strong communication skills, the ability to multitask, and a proactive approach to problem-solving.

Essential Functions:

Dispatcher ensures that there is timely and appropriately skilled coverage for Security staff who are absent due to call-outs, vacations or other reasons. Candidate must be able to work and effectively communicate with Security staff, field and operations management, HR and Recruiting teams in a high pressure, time-sensitive environment to ensure customer satisfaction by preventing staffing shortfalls at client locations.

· Answer and track calls and emails from Security staff who call to advise of anticipated lateness or absences.

· Ensure timely and appropriately skilled replacements for call-outs and other reported absences, such as vacations, in a cost-effective manner.

· Promptly communicate with operations and field management regarding expected absences, changes in schedules and coverage.

· Prepares and maintain temp/replacement schedules

· Coordinate with Operations to ensure sufficient absentee coverage is available at all times.

· Ensure all employee/staffing coverage lists are up to date at all times.

· Ensure that temp/replacement Security Officers have been successfully hired into Payroll and HR systems before ever sent to jobsites to commence working.

· Communicate with temp/replacement Security Officers regarding their schedule and assigned job location and ensure that they fully understand same

· Coordinate appropriate Security coverage make required notifications during emergencies, such as floods, fires, injuries and snow storms.

· Monitor and ensure that Security Officer/Fire Life Safety Director are clocking in and clocking out as scheduled.

· Other duties as assigned.

The position requires the following, non-negotiable characteristics:

· Precision and accuracy in the performance of all duties.

· Direct, articulate and succinct communication style, both verbal and written.

· Mastery of organizational skills, including management of multiple tasks and deadlines.

· Self-motivation to be proactive in identifying problems and developing recommended solutions.

· Self-discipline to always conduct oneself with the utmost professionalism, integrity, reliability and accountability.

Experience/Education:

· 3+ years of experience with working in Operations

· Security License preferred

· Exceptional phone etiquette

· Exceptional Microsoft Excel, Microsoft Word, Outlook Skills

· Proficiency in WinTeam is strongly desired

· High School Diploma required (some college preferred)

· Excellent communication skills (written and verbal)

· Strong attention to detail

· Highly organized

· Ability to adapt and work in a multi-faceted and fast paced environment

· Ability to follow directions and be in line with change of directions at all times

· Ability to understand and maintain confidentiality

· Must be available to work all hours and workdays including weekends

· Highly enthusiastic, analytical, methodical and disciplined in nature.

· Must have ability to multi-task, manage multiple projects at once and meet deadlines.